Position: Office manager, assistant Requirements: Hebrew, En | Secret Jobs IL

Position:
Office manager, assistant

Requirements:
Hebrew, English, Russian languages

Email your CV in Russian or English to aliona@elisonmedia.com

Please include your salary expectations.

Working hours: 10:00 - 19:00

Duties:

1. Create, approve, and implement standards for the functioning of the office.
2. Create and implement standards for controlling the personal tasks of the manager.
3. Provision and implementation of the instructions of the head of outgoing correspondence.
4. Creation and control of the manager’s personal budget.
5. Control over the cleanliness and functionality of the office according to the standard determined by the head.
6. Control and provision over the entire office for the employees
7. Provision and control of workplaces for the employees.
8. Inspection and control of food and beverage organization.
9. If necessary, gifts for the employees.
10. Management of the suppliers that are tied to the office.
11. Help the employee’s office if necessary.
12. Everyday task statuses report.
13. Weekly task statuses report.
14. Thursday status for last week and plan for the next week.
15. Control of all incoming and outgoing invoices and financial documents, preparation for accounting monthly.
16. Ensure all incoming information is submitted daily with translation.
17. Creating and maintaining a calendar of meetings for the year.
18. Calendar management.
19. Organization of travel and reception of external guests.
20. Reception of guests.
21. Organization and keeping protocols of meetings, control, and translation if necessary.
22. Compilation, tracking and optimization of Cash Flow for the office needs for a month in advance.