2023-04-28 16:34:23
SA POSTPowers and Duties of Operative officers and employees in the Post Office
Powers
and Duties of Operative officers and employees in the Post OfficeName of the PostsSpan of ControlDutiesSenior Postmaster
The Duties and
responsibilities of a Sr. Postmaster are laid down in different Postal
Manuals, Savings Bank Manuals and other Regulations dealing with financial
transactions etc. However, some of the important duties are as follows:
o Will perform the personal duties prescribed
in the various Postal Manuals, Fundamental Rules (FRs) & Financial Hand
Book (FHB) except those delegated to the Dy. Postmaster and assistant
Postmaster.
o Will exercise general supervision over all
the branches and carryout the annual inspection of all departments in
accordance with the standard questionnaire.
o Will supervise the opening of Dak- ordinary
and registered.
o Will be responsible for maintaining
discipline and control, grant of leave to staff, sanctioning advances like
festival, leave salaries, reimbursement of medical bills, and Temporary &
Final withdrawals from GPF and authorizing OTA to staff.
o Will maintain CRs in respect of PAs and
Group officers.
o Will perform duties of drawing and
disbursing officers as prescribed in FHB Vol – I.
o Will sanction claim cases relating to SB,
RD, MIS, etc accounts and savings certificates, process and forward cases of
arrears of pay and allowances and pensions.
o Will be in charge of staff, investigation
branches, undertake investigation / Enquiries into fraud/loss cases
concerning HO and sign references (other than routine ones) addressed to
SSPOs, PMG and AO.
o Will ensure prompt action is taken on VRs /
IRs (Rule 157-Vol. V) and maintain the postmasters order book for recording
changes, tests applied etc. (Rule 50 Vol. VI).
o Will issue PO Identity cards to general
public and maintain all connected records therewith.
o Will write postmasters balance sheet (Rule
43 FHB Vol II).
o Will review the objection registers
maintained by SBCO and exercise general supervision over the branch.
o Any other duty or responsibility assigned to
him from time to time.
Head Post MasterThe duties of a Head
Postmaster are laid down in various Postal Manuals and in Financial hand
Book. However, some of the important duties are as follows:
o Postmaster is in charge of office, maintain
discipline and make arrangement for smoothly day to day function of office.
o He will be in charge of Sub Accounts branch.
He will regulate remittances to / from Bank, sub offices and check the
balances held in Sub Offices, disposal of Excess Cash Balance(ECB) memos and
Sub Postmaster Monthly Report (SMRs).
o He will be responsible for proper financing
of subordinate post offices under the account jurisdiction of HPO and
transactions with bank where HPO is in account with Bank for withdrawal and
deposit of cash.
o He will ensure proper maintenance of stock
register of the office. (Rule 369 of Volume VI) and also maintain the stock
register of ACG- 53 (Rule 8 and 173 of FHB Vol. I).
o He will also see the periodical returns and
statements that are submitted to the respective authorities. i.e. Divisional
Circle/Region and Postal Accounts Offices.
o He will be solely responsible for the
correspondence with the Divisional and Postal Accounts Offices.
o He will be solely responsible for all the
work connected to staff matters and administration.
o He will attend to the appointment matters of
postmen and MTS and will personally maintain the check for appointment to GDS
staff for his office.
o He will maintain rosters, writing of CRs /
issue of leave memos in respect of Postmen and MTS staff including GDS.
o He will see that all references from his
office to Divisional Office, Circle/Regiona[...]
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