2021-12-16 22:04:10
Ensure the timely and accurate insurance of all assets and property against all risks, through management of annual insurance contracts.
Document and report any incidence of lost or stolen assets to Area Coordinator and Procurement and Logistics coordinator on timely basis.
Administration
Assist in responding to queries from internal and external clients regarding procurement matters
Facilitating travel/transport arrangements for PA staff and visitors including airline tickets, office vehicles and taxis, subject to appropriate approvals.
Arranging/making reservations of hotel accommodation for PA staff and visitors and process the associated costs.
Oversee payment preparation and documentation and liaise closely with the finance team concerning payment of purchased and delivered goods and services.
Accurate filing of procurement documents and correspondence while ensuring there is efficient movement of documents within the office.
Security
Staff awareness on security matters
Serves as the Security Focal Point for Lodwar office, ensuring security procedures and protocols are adhered to and liaise with the security company on matters security.
Ensure all new staff receive a Safety and Security induction and appropriate level of security training
Ensure all visiting staff, consultants and other visitors receive a security briefing covering the locations they will be visiting and local procedures, and maintain an up to date Predeparture pack/visitors’ briefing.
Procedures and Documentation
Develop and maintain a Security Plan for the office including a risk assessment; procedures for relocation and evacuation in emergency/insecurity situations.
Ensure local procedures are produced and followed for any specific risks areas of operation (e.g. high risk locations, vehicle use).
Carry out a risk assessment on office premises (fire, rioting etc.) and ensure appropriate health and safety and security measures are in place
Ensure all safety and security incidents are logged and the relevant parties informed.
PERSON PROFILE
To be successful in the role, the ideal candidate will be able to demonstrate:
Experience & Knowledge
Bachelor’s Degree in Procurement, Supply Chain, Business Administration or related field.
A post graduate Diploma in Procurement, Logistics, Purchasing and Supplies or related field with relevant work experience may be considered in lieu of a degree.
Possess a professional qualification in purchasing and Supply Chain Management and a registered member of the CIPS/KISM
At least 4+ years relevant work experience as a procurement officer in a similar position
Specific experience with managing/reporting against donor contracts.
Good experience in Safety and Security management
Strong contract management skills and experience.
Essential
Fluency to communicate in both English and Swahili languages
Able to work independently and as part of a team and adhere to strict deadlines.
High integrity
Supervisory and management experience
Strong communication and negotiation skills
Ability to work within a team and multitask
Record keeping and accounting skills
Strong analytical skills and attention to detail.
Ability to meet internal/external deadlines
Excellent computer skills (MS Office).
Able to take initiative and make decisions.**
How to apply
Interested applicants should submit their applications, including an updated CV with a cover letter via email to: recruitment@practicalaction.or.ke not later than 28th December 2021 indicating Procurement & Logistics Officer – North Rift on the email subject line.
At Practical Action, we treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment or sexual orientation.
We are committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.
The successful applicant must have the pre-existing right to both live and work in Kenya.
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